Whiz Limited 2025 Terms & Conditions

 

DEFINITIONS

1. The ‘Company’ refers to Whiz Limited, a Limited Liability Company (Company registration Number C 71655) Registered Office 38/8 Mark Apartments, Triq Karm Zerafa, Birkirkara, Malta.
2. The ‘Organisers’ refers to the organisers of the activities organised by WhizLimited, who shall be selected at the sole discretion of the Company’s directors.
3. The ‘Programme’ refers to the list of activities. (Parents Brochure – will be sent via email couple of days/weeks before the start of the Whiz Summer Academy).
4. A ‘Parent is any person who has the authorisation to sign the Application Form and the Parent Consent Form either because such Parent is the biological mother or father of the child and/ or because he or she has been duly charged with the care and custody of such child under the Laws of Malta.
5. A ‘Student’ is any child who shall attend the activities organised.

 

GENERAL

1. These Terms and Conditions reflect the custom and practice of Whiz Limited, a Limited Liability Company, created with the objective of entering the business of entertainment for children and adults alike, by designing, organising, managing andperforming both indoor and outdoor activities.
2. Whiz Limited is responsible for the daily running of the Company and for theorganisation of the Programme which Parents can apply for on behalf of a Student bysubmitting the Application Form.
3. The Company is directed towards the happiness, success, safety and welfare of each Student and the integrity of the community.
4. These Terms and Conditions shall govern the relationship between the Parent/Guardian and the student, and Whiz Limited, which is governed exclusively by Maltese Law, and any dispute arising as a result of such relationship is to be referred to the Courts of Malta.

 

APPLICATION

1. To express their consent, Parents must fill in and read the application package on www.whiz.com.mt/summeracademy
2. The Application Form must be filled and paid online.
3. Students’ attendance for the excursions/activities included in the Whiz Summer Academy is the responsibility of the Parents/Guardians.
4. The Company’s Summer Academy Programme is not a contractual document and can be changed from time to time according to circumstances.
5. Whiz Limited, like any other company, may undergo several changes inmanagement and organisation from time to time.
6. Before authorising their children to participate in the excursions/ activities included in the Programme organised by the Company, Parents shall read all the information related to the excursions/ activities, which may be found in the Parents Brochure (Parents Brochure – will be sent via email couple of days/weeks before the start of the Whiz Summer Academy).
7. The Organisers reserve the right to make some minor changes to the plannedevents/ activities even after payment due has been made by Parents. In such cases the Parents must be notified in due time.

 

CARE AND CUSTODY

1. The Parents must, in the Application, disclose to the Company in confidence, anyknown medical condition, health problem or allergy affecting the Student, any history of a learning difficulty on the part of the Student, or any family circumstances or court order which might affect the student’s care, welfare or happiness, or any concerns about the Student’s safety.
2. All information given by the Parents about the Students is subject to the rules of confidentiality and Data Protection in accordance with the Laws of Malta.
3. Parents/Guardians may nevertheless authorise the Organisers to override their own, and a Student’s right of confidentiality (insofar as they are entitled), and to impart confidential information on a “need-to-know” basis where necessary to safeguard or promote a Student’s welfare or to avert a perceived risk of serious harm to the Student or to another person attending the excursions/ activities.
4. All data given by the Parents about the Students should be correct and up to date. In the eventuality that it results that the provided data is incorrect and/or not up to date, the Parents/guardians, will be bound to shoulder all responsibility for any ensuing circumstances due to the same incorrectness and/or inaccuracy. Service may be terminated at the Company’s discretion.
5. With the exception of communication regarding cancellation, any communication made by the parents with the Organisers will be treated as to have been done so on behalf of the Student.
6. In the case of a Student with a statement of needs, parents may be requested to submit a copy of the Statementing Report, the Psychological Report, and the Individual Education Programme (IEP), to Whiz Limited. Failure to present such information may result in immediate termination of service without refund.
7. It is a custom and practice of the Company to include some photographs or images of Students in the Company’s promotional material, such as, but not limited to, the Programme itself. The Company, however, will not disclose the name or home address of a Student without the parents’ consent.
8. Parents who do not want such photographs or images of their child to appear in any of the Company’s promotional material must refrain from signing the ADVERTISING/PROMOTIONAL USE PHOTO CONSENT FORM provided with the application or by the Company at any time.
9. The ratio of adults to Students during the excursions/ activities will be that required by law at the time of the Programme, as this requirement may change from time to time as per the Laws of Malta.
10. Whenever a Student requires the assistance of a Learning Support Educator/Assistant, it is the responsibility of the Parent to provide such Educator/Assistant.
11. Nevertheless, the presence of a Learning Support Educator/Assistant does not, in any manner whatsoever, diminish or reduce the responsibility of the Organisers or of the adults assisting the Students during the excursions/ activities.
12. The Parents consent to the Student travelling by any form of public transport and/or in a motor vehicle driven by a responsible adult who is duly authorised and insured to drive a vehicle of that type.
13. Students are responsible for the security and safe use of all their personal property including but not limited to money, mobile phones, mp3 players, watches, computers, calculators, musical instruments, backpacks and sports equipment, and for property lent to them by the Company.
14. Unless negligent or guilty of some other wrongdoing causing injury, loss or damage, the Company does not accept responsibility for accidental injury or other loss caused to the Student or Parents, or for loss or damage to property.
15. Parents give their consent to physical contact as may be in line with good practice, such deemed to be appropriate and proper for teaching and instruction, and for providing comfort to a Student or maintain safety and good order, in relation with the Student’s health and welfare.

 

CANCELLATION OF BOOKINGS AND REFUNDS

1. Parents that authorise the Student to attend any excursion/ activity included in theProgramme may freely cancel their booking.
2. Any cancellation must be done in writing by sending a letter in writing to the stipulated address laid down in the application form. This must be done at least two weeks prior to the first day of the first excursion/activity of the Programme.
3. Parents that cancel their activity in the manner laid down in (2.) will be refunded the price of the application paid.
4. Any cancellation done within two weeks of the first excursion/ activity of the Programme must be accompanied by a valid reason for cancellation.
5. The Organisers have the full liberty not to refund the price paid when cancelling in the manner laid down in (4.).
6. Where the reason for cancellation is that of sickness and such application is made within two weeks of the first excursion/ activity of the Programme or when the Programme is ongoing, this must be accompanied by a medical doctor’s certificate. Nevertheless, the Organisers still have the discretion not to accept to refund the price paid upon application.
7. If for any reason a refund is to be issued, an administration fee of €25 will be deducted directly from the refundable amount.
8. All excursions/activities forming part of the Programme may be postponed. Thus, where an event was planned to be held on a particular day but for various reasons including but not limited to bad weather, strikes or labour disputes, casualty, or any other unforeseeable circumstances, such that the event cannot take place on that particular day, then that event shall take place on another day.
9. The amount of excursions/activities laid down in the Programme must all take place and the Organisers have no right to cancel any activity without replacing it with another activity. Thus the number of excursions/ activities laid down in the Programme must be the same amount of excursions/ activities which take place.
10. Where a Student chooses not to attend a particular excursion/ activity laid down in the Programme, Parents may not be refunded part of the total price paid, or for that excursion/ activity.
11. Unless a valid reason is put forward, Parents may not withdraw their application, and may not be refunded.
12. The point laid down in (11.) applies even in those circumstances where the Student does not attend the majority of the excursions/ activities.

 

HEALTH AND MEDICAL MATTERS

1. The Company may at any time require a medical opinion or certificate as to the Student’s general health where it considers is necessary as a matter of professional judgement in the interests of the Student and/ or the Company.
2. The Parents authorise the Company to consent on their behalf to the Student receiving emergency medical treatment at Malta’s government run hospital, Mater Dei, to be examined by a qualified medical practitioner as deemed necessary by the hospital, this, for the Student’s welfare and if the Parents cannot be contacted in time or the matter of urgency is deemed too great.

 

BEHAVIOUR AND DISCIPLINE

1. The Company gives great importance to courtesy, integrity, good manners, good discipline, and respect for the needs of others. Parents agree that their Students will fully take part in the activities, will be punctual, will work hard and will be well-behaved and will comply with the rules established by the Organisers.
2. Parents agree that their Students will not participate in any of the following behaviours/activities;
• Bullying or harassment of other participants through messaging, calls, or multimedia.
• Accessing, sharing, or viewing explicit, pornographic, or otherwise inappropriate content.
• Recording or capturing video or sound footage without express permission.
3. Engaging in any illegal or unauthorised online activities.
4. The Company is not liable for any damage which the Students may do to propertybelonging to third parties.
5. Except as required by Maltese law, the Company shall not be required to divulge to Parents or others, any confidential information or the identities of the Students.
6. The Company operates a zero tolerance policy on the misuse or possession of drugs and illegal substances.
7. Students found to be in possession of drugs and/ or illegal substances, or found to be in breach of any of the prohibitions and rules as mentioned above, may be prohibited from attending any future excursions/ activities organised by the Company. In such circumstances, any price of future excursions/ activities paid by the Parents to the Company will not be refunded.

 

USE OF MOBILE PHONES AND TECHNOLOGICAL DEVICES

1. General Prohibition: The use of mobile phones, tablets, and other technological devices is strictly prohibited during Event services provided as part of the Whiz Summer Academy 2025 and during all events organised by Whiz Limited.
2. Should a participant be found violating the policy above (1.);
   • The device will be confiscated immediately by the driver/Transport Supervisor during transport or by the Team Leader during events.
   • The device will be securely stored and returned only at the conclusion of the transport route or the event, and a report will be logged.
   • Going against this policy is considered as a serious offence and may result in prohibition from attending any future excursions/ activities organised by the Company. In such circumstances, any price of future excursions/ activities paid by the Parents to the Company will not be refunded.
3. Parents/Guardians will be notified, if the device is confiscated during transport, by the Transport Coordinator, or if the device is confiscated during an event, Whiz Limited will notify the parent or guardian promptly.
4. Repeated violations or any use of devices for reasons of, but not limited to bullying, accessing inappropriate content, or illegal activities, may result in suspension or termination of the participant’s enrollment in the Whiz Summer Academy 2025. In such cases, no refunds will be issued.
5. Whiz Limited is not liable for any inappropriate or unauthorised use of mobile or technological devices by participants during events. Responsibility for the participant’s adherence to this policy rests solely with the parent or guardian.
6. By enrolling a child in the Whiz Summer Academy 2025, parents or guardians acknowledge and agree to this policy regarding mobile and technological devices. They also agree to discuss and enforce these rules with their child to prevent violations.
7. Whiz Limited reserves the right to amend this clause at any time to enhance the safety and well-being of all participants.

TRANSPORT SERVICE PROVIDER

Transport Terms and Conditions for Whiz Summer Academy 2025

These Terms and Conditions (“Terms”) govern the transport services provided in collaboration with Off We Go Transport Limited (“Transport Provider”) for the Whiz Summer Academy 2025. By opting for transport services, you agree to the following terms:

1. Transport Service Overview

1.1. Transport services are subcontracted to and fully managed by Off We Go Transport Limited. All responsibilities for transport management, logistics or execution will be handled by the team of Off We Go Transport Limited.

1.2. All queries, issues, payments, or concerns related to transport must be directed to Off We Go Transport Limited.

1.3. For assistance, please contact Steve Mifsud, Transport Coordinator at Off We Go Transport Limited, via phone: +356 7921 4343 or visit their website: https://www.offwegotransport.net/summer-school-transport. 

2. Transport Logistics and Supervision

2.1. Base to Event Location:

• Transport will depart from the Base at 8:15 am. Late arrivals at the Base will result in parents having to make alternative arrangements. Off We Go Transport Limited and Whiz Limited will not be held liable for any damages or inconvenience caused by late drop-offs.

• Transport supervisors will supervise the vans only from the Base to the Event Location and from the Event Location back to the Base.

2.2. Event Location to Base:

• Return transport will arrive at the Base at approximately 1:00 pm – 1:15 pm.

2.3. Comfort and Facilities:

• All vans will have air conditioning (AC) systems running throughout the duration of the transport route to ensure student comfort.

2.4. Door-to-door transport services may be available, subject to the following:

• Availability: This service is provided at the sole discretion of Off We Go Transport Limited.

• Restrictions: Certain areas, including narrow alleys, rural locations, or outskirts, may hinder door to door service provision. Parents in affected areas must coordinate alternative arrangements with the Transport Provider.

3. Behavioural Conduct

3.1. Children must remain seated and wear seatbelts throughout the journey, regardless of age, as required by law. Off We Go Transport Limited will not be held liable for any damages or injuries resulting from children failing to remain seated or wear seatbelts. Additionally, the company accepts no responsibility for damages to equipment caused by negligence during the journey.

3.2. Misconduct, bullying, or other behavioural issues will be addressed by the Transport Provider or Whiz Team members(Transport from base to Event Location and from Event Location back to the base). Persistent issues may result in suspension or exclusion from the transport service without a refund.

3.3. The use of mobile phones during transport is prohibited in accordance with Whiz Limited rules.

4. Mobile Phones and Technological Devices:

• The use of mobile phones, tablets, and other technological devices is strictly prohibited during transport.

• Children found using such devices, including but not limited to making calls, taking videos, or sound recordings, will be subject to disciplinary action.

• Any video or sound recordings taken on the transport service may constitute a breach of privacy and will be dealt with accordingly. Repeated infractions may lead to suspension or termination of the transport service without any refund.

• Prohibited Behaviour: Bullying, foul language, disruptive behaviour, or any form of misconduct will not be tolerated.

• Disciplinary Measures:

• In cases of misconduct, including but not limited to bullying or the use of inappropriate language, the matter will be addressed promptly by the transport driver (when door to door transport service is in operation) or transport supervisor (when Transport Service is from base to Event Location and from Event Location back to the base).
• Severe or repeated offenses may result in immediate suspension or termination of the transport service for the offending child. In such cases, no transport service refund will be issued.

• Accountability: Off We Go Transport Limited is committed to ensuring a safe and respectful environment during transport. All disciplinary actions related to transport services will be coordinated and enforced by Off We Go Transport Limited.

5. Parent Responsibilities

5.1. Parents are responsible for ensuring their children are ready for pick-up at the allocated time and location.
5.2. Drivers will provide approximate pick-up times (door to door service) a week before the Whiz Summer Academy starts. A two-minute waiting policy will be enforced to avoid delays. Off We Go Transport Limited is not liable for missed pick-ups due to non-compliance with these timings.
5.3. Parents are required to review and accept the Transport Provider’s Terms and Conditions directly via their website.

6. Liability and General Disclaimer

6.1. Whiz Limited is not liable for any incidents, delays, damages, or disputes arising from the transport services provided by Off We Go Transport Limited.
6.2. Any claims, including those related to misconduct, misbehaviour, or acts by the transport staff or other students during transport service, must be directed to Off We Go Transport Limited.
6.3. The transport service, including all logistics and personnel, is solely under the responsibility of Off We Go Transport Limited.

7. Additional Conditions

7.1. Specific localities, including Mellieha, Wardija, Kirkop, Dingli, Marsascala, Marsaxlokk, B’Bugia, and Zejtun, will be subject to demand. Parents in these areas may join a waiting list.
7.2. Off We Go Transport Limited reserves the right to adjust pick-up and drop-off times based on daily traffic conditions and route adjustments.

8. Parent Acknowledgment:

• By enrolling in the transport service, parents and guardians acknowledge their responsibility to discuss these rules with their children to ensure compliance. Non-compliance with these rules may result in consequences as stated above.

9. Liability: Off We Go Transport Limited bears sole responsibility for supervising conduct during the journey. Whiz Limited is not liable for any incidents, behavioural issues, or disciplinary actions taken in connection with the transport service.

These clauses reinforce our commitment to a safe, respectful, and distraction-free transport experience. Off We Go Transport Limited thanks parents and guardians for their cooperation in upholding these standards.